Regulations of use / rental of the Rialto Theatre
The Rialto Theatre combines the architecture of the interwar period with the facilities of a modern and dynamic cultural venue. It is a prominent cultural association, which organises hundreds of events per year, as well as some of the island’s most important state film, dance and music festivals.
Always aiming at producing and hosting theatre, dance and music performances of the highest standards, as well as other events, the Organisation and its skilled personnel serve the needs of contemporary productions, ensuring at the same time the highest quality of services for the audience.
The Theatre’s facilities may be compared with those of international contemporary stages and venues, whereas its programming, innovation and constant upgrading place it amongst the island’s most important venues.
The Administrative Board of the Organisation is responsible for determining the collaboration terms between the Rialto Theatre and the interested parties, based on various criteria such as quality, sustainability and relevance of the proposed event with the policy and the philosophy of the Organisation.
For the aforementioned reason, every proposal must be submitted in due time to the Administrative Board via the management. The Administrative Board, after taking into account all relevant details, shall decide whether a collaboration agreement or an agreement granting the right to use the Theatre will be established. The Board also determines the financial framework governing such agreement, thus ensuring the establishment and development of a multifaceted cultural programme. The relevant decision of the Board shall be notified within a few weeks of receiving the proposal.
Granting the right to use the Theatre does not necessarily guarantee that the event will be automatically included in its monthly programme.
Theatre Use Agreements
Α. Theatre Rental Agreement at the cost of 1,000 euro* (with reduced capacity due to covid)
*In case of full capacity, the cost amounts to 1,500 euro.
Β. Collaboration Agreement granting the right to use the Theatre: reduced rental fee.
This agreement applies to non-profit cultural associations, organisations, professional artistic groups and artists, in order to support the Cypriot artistic creation and improve the conditions of the development of artists and cultural associations of Cyprus.
The Rialto Theatre grants the right to use the theatre and its facilities at a cost that shall be agreed by both parties, excluding pre-agreed expenses.
The following services and facilities are included in both Agreements (A) and (B):
1. Use of venue accompanied by the Theatre’s available basic technical equipment, supervised by the technical personnel (lighting technician, sound designer, stage manager).
2. Technical preparation and rehearsal on the performance day, exceeding no more than 14 hours.
3. Air-conditioning for the audience and the artists.
4. Box office, front office personnel and ushers on the evening of the performance.
5. Use of the cafeteria on the evening of the performance (Not valid during the pandemic).
6. Advertising of the performance in all or part of the following: the Theatre’s programme (printed & online), posters, press releases, social media as well as on the Rialto’s screens.
7. Use of the electronic ticketing system for booking and issuing tickets via the box office and online, using the theatre’s website and the Rialto App.
Ticket sales revenue shall be returned to the organiser, after deducting the following expenses:
i. Cost of use according to the signed agreement.
ii. Entertainment tax (Limassol Municipality: -2.5%*) (reduced capacity due to covid)
iii. Electronic ticketing system fees (Interticket: -2.5% on the amount collected).
iv. JCC charges: -2.5% on the tickets issued online.
In both cases, (Α) theatre rental agreement and (B) collaboration agreement, the Rialto Theatre may provide extra technical arrangements at an additional cost as follows:
1. On-stage stands for the audience: 400 euros
2. Orchestra podium: 450 euros
3. Orchestra Pit Filler & Stage extensions: 350 euros
4. Choir risers: 300 euros
5. Linoleum floor covering: 150 euros
6. Side stage lights: 250 euros
7. Piano tuning: 70 euros
8. Facebook advertising: 30 euros
9. Extra sound support: Second mixing console on stage: 200 euros
10. Copy of sound recording: 50 euros
11. Copy of video recording: 50 euros
12. Professional projector: 100 euros
13. Extra technical personnel: 10 euros per hour
14. Extra fee per day for setting-up:
Up to 5 hours: 400 euros
Up to 8 hours: 700 euros
Up to 10 hours: 900 euros
For an effective collaboration please note the following:
• According to Agreement (A), all documentation shall clearly mark:
“In collaboration with the Rialto Theatre”.
• According to Agreement (B), all documentation shall clearly mark:
“With the support of the Rialto Theatre”.
• A “distinguished visitors protocol” shall be established by the Rialto Theatre in collaboration with the organiser, including a small number of free tickets/invitations.
• The organiser must obtain permission and approval in case of speeches or on-stage presentations before or after the event.
• Photographing and video-recording a performance, in part or in whole, is upon prior notification and permission by the Technical Manager of the Rialto Theatre.
• For carrying out works on stage, it is imperative to consult the technical personnel of the Theatre.
• In case of any damage caused, this must be immediately reported to the personnel of the Theatre. The Theatre reserves the right to request compensation or reparation for damages caused by the organiser.
• Both the technical crew and the artists are requested to use the Theatre’s outdoor side entrance for entering the dressing rooms and the stage.
• Consumption of food and beverages is forbidden both in the Theatre and on stage.
• A cafeteria is at the disposal of the artists near the dressing rooms. The organiser must keep all communal areas and the dressing rooms clean.
Intellectual Property Rights
The organiser is responsible for obtaining all necessary permissions and authorisations from holders of intellectual property rights (composers, songwriters and producers) and related rights (performers) from the relevant Collective Management Organizations or Independent Collective Management Entities, in accordance with the Intellectual Property and Related Rights Law.
Occupational Risk Assessment Study
The organiser is responsible for submitting in advance a written occupational risk assessment study and the safety measures for the performance to be organised, as well as for informing the Theatre about any potential hazards that may arise.
In case of cancellation, the following charges shall apply:
a) In case of cancellation more than eight weeks prior to the event date, the organiser shall pay 1/3 of the agreed rental fee.
b) In case of cancellation after the agreement is signed and/or up to four weeks prior to the event date, the organiser shall pay the full amount of the agreed rental fee.
Upon signing the agreement, the organiser shall pay a 30% advance payment of the rental cost.
In both Agreements (A) and (B), the organizer has the responsibility to insure his own collaborators and crew (technicians and crew members of the production) during their presence at the Rialto Theatre.
The Rialto Theatre maintains a Third-Party Insurance.
The Rialto Theatre (both indoors and outdoors) operates in accordance with international standards and the health and safety measures announced by the government.
In case of changes or amendments in the orders and protocols of the Ministry of Health regarding COVID-19, the Rialto Theatre is obliged to adapt the number of seats accordingly, while applying all necessary measures related to the Health and Safety at Work Act and the Quarantine Law.
*Subject to change.