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European Dance Festival
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REPUBLIC OF CYPRUS
MINISTRY OF EDUCATION AND CULTURE
CULTURAL SERVICES
October 6th 2011
Subject: 15th European Dance Festival 2011
With reference to the aforementioned subject and following yesterday’s meeting between the Cultural Services and the representatives of the Embassies of the European countries in Cyprus, we would like to invite you to submit proposals for participation in the 15th European Dance Festival which will be celebrated between the 1st until the 30th of June 2012 in RIALTO Theatre in Limassol.
Please find attached the Festival rules of participation. We would like to kindly ask you to respect the deadlines and rules as defined in the attached document in order to facilitate the better organization of the Festival.
We look forward to receiving your proposals and do not hesitate to contact us if you need any further clarification.
15th EUROPEAN DANCE FESTIVAL
RIALTO THEATRE, LIMASSOL, 1- 30 JUNE 2012
1. General Information
The European Dance Festival will be celebrated for the 15th consecutive year in 2012 in Cyprus. It is a co-organization between the Cultural Services of the Ministry of Education and Culture and the RIALTO Theatre in Limassol with the collaboration of the Embassies of the member-states of the European Union in Cyprus.
2. Time and Venue
The Festival will take place in RIALTO Theatre in Limassol (for more information please visit the website: www.rialto.com.cy) from June 1st until June 30th 2012 and in PALLAS Theatre in Nicosia (dates to be defined according to the groups selection).
3. Rules of Participation
3.1. The proposals are submitted only by the Embassies of the European countries in Cyprus.
3.2. Proposals submitted by any other entity will not be considered by the Selection Committee.
3.3. Each Embassy must submit three (3) proposals only. Further proposals will not be considered by the Selection Committee. It is highly recommended to avoid proposing the same group as the previous or recent years.
3.4. The dance groups proposed must be dance groups of contemporary dance. Dance groups of classical dance, ballet or folk/traditional dance will not be considered by the Selection Committee.
3.5. It is highly recommended to propose dance groups which present contemporary dance performances characterized by originality, innovation and experimentality.
3.6. It is highly recommended to propose dance groups which consist of a small number of dancers. In any case, the dance groups proposed must be consisted of no more than ten (10) dancers. Performances which will include more than ten (10) dancers will not be considered by the Selection Committee.
3.7. Solo performances are not recommended to be proposed. The Selection Committee will consider the evaluation of a solo performance only if it concerns an exceptional and undisputable dancer who enjoys world-wide reputation.
3.8. The file of each proposal must be submitted in three (3) copies and must include:
• Covering letter from the Embassy stating the names of the three (3) dance groups proposed.
• Info of every proposal (to be presented on the Data form attached) in Greek or English. If the dance group does not have a website then printed material must be provided.
• Budget of each proposal (to be presented by the dance group on the Budget form attached)
• Material of each performance, namely a DVD of each performance proposed in triple.
• Any other information the Embassies consider helpful for the selection procedure by the Selection Committee.
3.9. After the submission of the proposals, no extra cost can be added in the Budget form by the dance groups.
4. Selection Procedure
The evaluation and selection of the dance groups which will participate in the Festival will be carried out by a Selection Committee formed by two Cultural Officers of the Cultural Services of the Ministry of Education and Culture, the Artistic Director of RIALTO Theatre and two professional dancers-choreographers of Cyprus.
After the submission of the proposals by the Embassies, the Selection Committee will evaluate the material of the proposals and will decide which groups will participate in the Festival and the four (4) proposals which will be also presented in PALLAS Theatre in Nicosia.
The Selection Committee will conclude to a decision by the end of January 2012. The Cultural Services will notify the Embassies about the final participations in written, during February 2012 the latest.
In the event that an Embassy does not submit any proposal, the Selection Committee has the right to act on its own and choose a dance group or a choreographic work from that country and inform the relevant Embassy accordingly.
In view of the coming EU Presidency of Cyprus, the Ministry considers the possibility to extend invitations to dance groups and choreographers from the wider East-South Mediterranean region to participate in the 15th European Dance Festival.
5. Deadlines
The deadline for the submission of the proposals by the Embassies expires at 12.00 o clock (noon) on Friday, December 9th, 2011.
No proposals will be admitted after this date.
No proposals will be considered unless they are accompanied by all the necessary documents presented in Part 4.8 above.
6. Delivery
The proposals are submitted only by post or by hand by the Embassies to the Cultural Services with the reference “Submission of Proposals by (name of Embassy) for the 14th European Dance Festival” to the following address:
Cultural Services, Ministry of Education and Culture
Ifigeneias 27, 2007 Acropolis, Nicosia
No proposals will be admitted via fax, e-mail or any other means except the ones defined in the present point 6.
No proposals will be considered if they are submitted in the form of a letter of intention on behalf of the Embassy to present certain dance groups. If the proposal file is not fully completed, the Selection Committee will not consider the proposal.
7. Information
The contact person for coordination, information and clarifications about the Festival is Mrs Georgia Hoplarou, Cultural Officer, Cultural Services. Telephone number: 22809842, Fax: 22809875, E-mail: ghoplarou@moec.gov.cy
15th EUROPEAN DANCE FESTIVAL OF CYPRUS – JUNE 2012
BUDGET FORM
COUNTRY:………………..……… Proposal No: ………
Dance Group: …………………..….. Work title: ……………………….
1. Fees (choreographer, artist, technician, etc.)
Profession Number of Persons Fee € Total €
2. Per Diem
Number of Persons Number of Days Amount € Total €
3. Transportation (air tickets, taxis-buses)
Number of Persons Description (air tickets etc.) Amount € Total €
4. Accommodation
Number of Persons Amount € Total €
5. Transportation of technical equipment (if any)
6. Other expenses (please verify)
…………………………………….
……………………………………..
…………………………………….. €
………..
………..
…………
TOTAL €
15th EUROPEAN DANCE FESTIVAL OF CYPRUS – JUNE 2012
DATA FORM
COUNTRY: …………………………… Proposal No: ………
1.Name of Dance Group(DG)
2.DG’ s Contact details (address, telephone, e-mail, site, etc.)
3.Work title
4. Number of dancers
5.Choreographer’s Name
6.Choreographer’s contact details
7.Summary of the work
8.Technical requirements for the performance
9.Any information you consider relevant and/or important
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